Executive Coordinator, CMO Office (Marketing)

TL;DR

Executive Coordinator, CMO Office (Marketing): Managing the CMO's public persona, schedule, and operational flow with an accent on high-touch executive support and proactive coordination. Focus on preparing sharp briefs, managing media events, and optimizing the CMO's productivity through AI-powered tools.

Location: Based in Austin, TX (Hybrid)

Company

hirify.global is an AI-powered automation platform that helps creators and brands engage with audiences across Instagram, Messenger, WhatsApp, and TikTok.

What you will do

• Manage the CMO's public persona, coordinating interviews, speaking opportunities, and media events end-to-end.
• Prepare sharp briefs and materials ahead of every meeting, interview, and event.
• Partner with content and design teams to produce decks, one-pagers, and landing pages.
• Manage the CMO's calendar, daily correspondence, and work-related travel logistics.
• Act as a liaison across the organization to unblock tasks and flag critical priorities.
• Help build and implement the AI stack powering the CMO's office.

Requirements

• Must be based in Austin, TX with flexibility to travel for events.
• Experience in fast-paced, high-touch support roles (e.g., talent, production, or celebrity assistant).
• Exceptional written and verbal communication skills.
• High agency: ability to act proactively and provide solutions without being asked.
• Calm judgment under pressure and a low-ego approach to work.

Nice to have

• Marketing background or experience as a marketing intern.
• Experience in talent management or high-touch support at a public-facing company.
• Aptitude for picking up new AI tools and curiosity about the AI field.

Culture & Benefits

• Hybrid work model with in-office perks including free meals and snacks.
• Comprehensive medical, dental, and vision coverage for employees and dependents.
• Professional development budget for courses and conference tickets.
• Generous, flexible time off and company-funded sports activities.
• Direct access to AI tools like Claude and OpenAI as part of the daily workflow.