Executive Assistant, Trading & Research

TL;DR

Executive Assistant, Trading & Research: Supporting three senior leaders in Trading and the Head of Firmwide Research with an accent on calendar control, travel and expense coordination, and executive-level communication. Focus on prioritizing meeting requests, hosting guests, and using AI tools to improve day-to-day productivity and output quality.

Location: New York, NY (must be in New York and come into office at least 3 days a week)

Salary: $90,000 - $110,000 USD

Company

Galaxy is a global digital assets and data center infrastructure company operating at the intersection of finance and technology.

What you will do

• Support 3 senior leaders from the Trading team and the Head of Firmwide Research.
• Manage executive calendars (screen for double bookings, proactively review itineraries) and handle meeting requests with priority judgment.
• Coordinate travel and accommodation arrangements; book meetings and work closely with internal and external admins.
• Act as the point of contact among executives, employees, clients, and external partners.
• Host and greet guests, including securing room reservations.
• Log expenses in Navan and handle ad hoc office tasks and projects (e.g., materials, catering orders).
• Adopt and leverage AI tools (generative AI, automation platforms, data copilots) to improve productivity and decision-making.

Requirements

• 5+ years of administrative experience.
• 3+ years of executive assistant experience supporting an executive.
• Experience managing calendars, booking travel, and processing expenses for multiple executives.
• Experience in financial services.
• Bachelor’s degree.
• Must be in New York and able to come into office at least 3 days a week.
• Extensive MS Office, Google Suite, and PowerPoint knowledge; excellent verbal and written communication with discretion and confidentiality.

Nice to have

• Industry knowledge of and interest in cryptocurrency.

Culture & Benefits

• Hybrid/flexible working arrangements.
• Flexible paid time off.
• 3% 401(k) company contribution.
• Company-paid health and protective benefits for employees and dependents.
• Generous paid parental leave and competitive family planning benefits for US employees.
• Opportunities to learn about the crypto industry; free coaching and counseling sessions through Headspace.

Hiring process

• Interviews to assess administrative experience, discretion, and ability to support multiple senior leaders.
• Discussion of fit for hybrid schedule and day-to-day responsibilities.