Office Administration (SaaS)

TL;DR

Office Administrator (SaaS): Managing day-to-day office operations and facilities at the Aura office with an accent on visitor management, procurement, and team support. Focus on maintaining an orderly workspace, coordinating facility maintenance, and ensuring smooth onboarding for new hires.

Location: Onsite in Leamington Spa, UK

Company

hirify.global is a software group providing digital practice solutions for accountants and payroll bureaus across the UK and Ireland.

What you will do

• Handle physical mail, update operational databases, and manage visitor access and sign-in procedures.
• Maintain office inventory and supplies, coordinate canteen food orders, and reconcile monthly petty cash.
• Coordinate with building management and repair vendors to ensure the workspace is secure and well-maintained.
• Support C-Suite logistics during executive visits and flag IT equipment issues to the technical team.
• Assist with new hire onboarding, including desk setup, access passes, and H&S inductions.
• Ensure day-to-day office operations comply with health, safety, and organizational guidelines.

Requirements

• Previous experience in office administration, facilities, or operations support.
• Strong organizational skills and high attention to detail.
• Proactive approach with the ability to manage a varied workload independently.
• Effective communication skills for interacting with visitors, contractors, and internal stakeholders.
• Comfortability working with AI tools to enhance job efficiency.

Nice to have

• Experience in a fast-paced technology or SaaS business environment.
• Familiarity with basic financial administration and petty cash handling.

Culture & Benefits

• Collaborative and human-centric culture based on high trust and high expectations.
• Genuine autonomy to learn, grow, and make a tangible impact within the business.
• Flexible working practices adapted to modern needs.
• Heavy investment in AI creating significant growth opportunities for employees.
• Commitment to employee wellbeing and professional career development.

Hiring process

• Application review and screening call with the recruitment team.
• Psychometric testing followed by two rounds of interviews.
• Conditional offer, reference checks, and right-to-work verification.