Operations & Faculty Assistant

TL;DR

Operations & Faculty Assistant (Administration): Managing day-to-day operations and administrative support for the Faculty of Management with an accent on financial reconciliation, HR coordination, and committee support. Focus on ensuring operational efficiency, maintaining financial accuracy, and facilitating effective communication between faculty, staff, and external stakeholders.

Location: Must be based in Kelowna, BC, Canada (Onsite at hirify.global Okanagan Campus)

Salary: $4,695.00 - $5,385.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global center for research, innovation, and learning, committed to employment equity and a diverse workplace.

What you will do

• Manage day-to-day faculty operations, including financial document preparation, tracking, and reconciliation.
• Provide HR support by initiating recruitment, managing staff positions, and processing compensation changes in Workday.
• Coordinate special projects for the Dean, ensuring project life cycles and strategic objectives are met.
• Provide administrative support for faculty committees, including scheduling, agenda preparation, and minute-taking.
• Oversee faculty engagement activities, including budget tracking and supplier liaison.
• Act as a primary contact for financial inquiries, supplier disputes, and PCI compliance for online merchant accounts.

Requirements

• Completion of four years of post-secondary education.
• Over two years of related experience or an equivalent combination of education and experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database management.
• Ability to work independently and effectively under pressure to meet deadlines.
• Excellent interpersonal, communication, and organizational skills.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive records.

Culture & Benefits

• Commitment to employment equity, inclusion, and fairness.
• Opportunity to work in a diverse and collaborative academic environment.
• Support for professional growth and rewarding career development.
• Access to university facilities and resources.