Office Support Coordinator

TL;DR

Office Support Coordinator (Administration): Managing front desk operations and daily office administration for the St. John's team with an accent on visitor experience and operational efficiency. Focus on coordinating office resources, supporting onboarding activities, and partnering with external vendors to ensure a professional workplace.

Location: Onsite in St. John's, NL, Canada (in-office presence 5 days per week required)

Company

Global financial technology company providing trading, market, and compliance services.

What you will do

• Serve as the primary reception contact, professionally greeting visitors and handling incoming calls.
• Provide front desk coverage and manage day-to-day office operations to ensure an efficient workplace.
• Manage office supplies, inventory, mail services, and courier shipments.
• Support onboarding activities, coordinate meetings, and organize office events.
• Assist employees with general administrative inquiries and professional support.
• Partner with internal teams and external vendors to support facilities activities and workplace processes.

Requirements

• Previous experience in an administrative, reception, office support, or customer-facing role.
• Excellent communication and interpersonal skills.
• Strong organizational skills and high attention to detail.
• Ability to work independently and take initiative in a fast-paced environment.
• Proficiency with Microsoft Office and common workplace technologies.
• Must be based in St. John's, NL.

Nice to have

• Experience supporting a front desk or reception area.
• Experience coordinating vendors, office services, or workplace events.
• Exposure to facilities and workplace operations.

Culture & Benefits

• Inclusive workplace that values diverse perspectives and identities.
• Equal opportunity employment environment.
• Reasonable accommodations provided during the hiring process for individuals with disabilities.