Senior Executive Assistant (Fintech)

TL;DR

Senior Executive Assistant (Fintech): Providing high-level administrative and strategic support to Americas-based senior leadership with an accent on calendar management, stakeholder liaison, and operational efficiency. Focus on designing mechanisms to streamline team workflows, coordinating complex global travel, and managing high-visibility projects in a fast-paced environment.

Location: Must be based in San Francisco

Company

Airwallex is a global payments and financial platform empowering businesses with integrated solutions for accounts, payments, and treasury management.

What you will do

• Manage and coordinate complex calendars for senior leaders across multiple time zones.
• Act as the primary point of contact for internal and external stakeholders to triage and prioritize requests.
• Design and implement operational mechanisms such as status reports and QBRs to improve team efficiency.
• Coordinate travel arrangements, including flights, hotels, and visa requirements.
• Organize company and team events, including all-hands meetings and offsites.
• Prepare presentations, manage invoices, and provide occasional office management support.

Requirements

• Minimum 7 years of experience in an EA or ABP role supporting senior executives.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential and sensitive matters with high diligence and reliability.
• Strong proficiency in Slack, Google Suite, Confluence, and Zoom.
• Must be based in San Francisco.

Nice to have

• Experience working in fast-paced entrepreneurial or startup environments.
• Familiarity with fintech or financial services industry terminology.

Culture & Benefits

• Opportunity to work at a high-growth, unicorn-valued global fintech company.
• Collaborative environment that values founder-like energy and ownership.
• Focus on accelerated learning and professional growth.
• Integration of AI tools to solve problems and work smarter.