Event Operations Senior Associate (Medtech)

TL;DR

Event Operations Senior Associate (Medtech): Managing end-to-end logistics for Tier 1 owned events and multi-day national programs with an accent on venue sourcing, vendor management, and onsite execution. Focus on building production schedules, maintaining budgets, and ensuring a seamless attendee experience through rigorous project management.

Location: Remote (US). Must be based in the US; unable to sponsor employment visas

Salary: $81,000 - $100,000

Company

A fast-growing healthcare technology company reimagining healthcare benefits to deliver high-quality and affordable care in the U.S.

What you will do

• Own end-to-end logistics for Tier 1 events, including rooming, F&B, transportation, and onsite flow.
• Manage venue and vendor sourcing through RFPs, reviewing contracts for accuracy and pricing.
• Maintain the operational backbone of events, including production schedules and hotel site visits.
• Coordinate onsite experience details such as swag, signage, entertainment, and VIP transportation.
• Execute flawless onsite operations, troubleshooting in real-time to ensure a seamless experience.
• Manage event budgets, processing contracts and invoices and reconciling final numbers.

Requirements

• 3+ years of experience in event operations, logistics, or hospitality.
• Exceptional organizational skills and attention to detail for managing complex logistics.
• Proficiency with project tools like Swoogo, Asana, Google Workspace, and Slack.
• Willingness to travel up to 50% to support events on the ground.
• Must have valid US work authorization (unable to sponsor visas).

Nice to have

• Hands-on experience with hotel BEOs, DMCs, and venue contracts.
• Comfort using AI tools (e.g., Claude Code) to streamline repetitive work.

Culture & Benefits

• Flexible PTO.
• Medical, Dental, and Vision plan options.
• 401(k) retirement plan.
• Teladoc Health services.
• Mission-driven environment with high individual accountability and authentic feedback.