Executive Assistant II (Medtech)

TL;DR

Executive Assistant II (Medtech): Providing high-level administrative and operational support to senior leadership within the Marketing and Sales organization with an accent on complex calendar management, travel coordination, and event planning. Focus on facilitating commercial operations, managing confidential information, and ensuring seamless execution of business reviews and sales meetings.

Location: Must be located in the San Diego area and able to work in-office 2-3 days per week at the Del Mar, CA headquarters.

Salary: $72,000 - $91,000 annually.

Company

hirify.global is a leader in the diabetes technology industry, dedicated to creating innovative insulin delivery systems through a human-centered design approach.

What you will do

• Manage complex calendars for the VP of Marketing and VP of Sales, resolving scheduling conflicts and prioritizing business needs.
• Coordinate travel arrangements and submit expense reports for senior leadership and Area Sales Directors.
• Plan and execute National Sales Meetings, Quarterly Business Reviews, and internal leadership off-sites.
• Negotiate vendor contracts, hotel agreements, and manage event logistics and budgets.
• Support onboarding processes for new Commercial and Field Sales employees.
• Administer creative task assignments and project schedules using project management software.

Requirements

• Must be authorized to work in the U.S. without sponsorship.
• Must be located in the San Diego area.
• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years of experience as an Executive Assistant or in a related administrative support role.
• Advanced proficiency in Microsoft Office Suite, specifically PowerPoint and Excel.
• Experience with expense management systems like Concur or Workday.

Nice to have

• Experience supporting Sales, Marketing, or Commercial departments.
• Background in a fast-paced medical device, healthcare, or highly regulated industry.
• Strong event planning and vendor management skills.

Culture & Benefits

• Comprehensive health care benefits including medical, dental, and vision starting on day one.
• Access to 401k plan with company match and Employee Stock Purchase plan.
• Minimum of 20 days of paid time off plus 11 paid holidays per year.
• Health savings accounts (HSA) and flexible spending accounts (FSA).
• Inclusive workplace culture that values individual merit and diversity.