Executive Recruiting Coordinator (Recruiting Operations)

Location: Hybrid - Must be based in San Francisco (in-office presence required 4 days a week)

Salary: $110,000–$120,000 plus pre-IPO equity package

Company

Owner is an AI-native system designed for local business owners, starting with restaurants, to replace multiple fragmented tools with a single agentic platform.

What you will do

• Own the full scheduling lifecycle for Director-level and above interviews, including complex virtual loops across multiple time zones.
• Serve as the primary on-site host for in-person interviews at the Presidio office, ensuring a polished, white-glove experience.
• Manage all logistical details for in-person interview days, including space reservations, AV setup, and hospitality needs.
• Act as the main point of contact for executive candidates throughout the scheduling and interview process.
• Maintain meticulous records in the ATS and scheduling tools, tracking feedback deadlines and process follow-ups.
• Identify and resolve scheduling conflicts and process bottlenecks to keep leadership hiring running smoothly.

Requirements

• 3+ years of experience in recruiting operations, recruiting coordination, or executive coordination.
• Hands-on operations experience managing real operational scope beyond basic logistics.
• Proven track record of delivering white-glove service and maintaining a high bar for candidate experience.
• Exceptional organizational skills and ability to manage multiple active interview processes simultaneously.
• Proficiency with modern scheduling and ATS tools (experience with Ashby is a huge plus).
• Ability to work in a fast-paced environment with shifting priorities and evolving processes.

Nice to have

• Curiosity around AI and willingness to test use cases to increase productivity and efficiency.

Culture & Benefits

• Comprehensive health coverage.
• Unlimited PTO.
• Generous pre-IPO equity package.
• Opportunity to work in a high-growth, remote-first global company with a strong HQ presence.

Hiring process

• Recruiter Screen (30 minutes).
• Team Connection (30 minutes) with an engineering recruiter.
• Final Round: Four 30-minute conversations with leadership and the future manager.