Department Assistant (Property Management)

TL;DR

Department Assistant (Property Management): Providing comprehensive administrative support to the Director of Property Management and the regional market with an accent on vendor contract management and operational coordination. Focus on optimizing department workflows, managing SOC1 compliance audits, and streamlining the onboarding of new properties.

Location: Onsite in Houston, TX, USA

Company

A fast-growing, full-service commercial real estate services organization operating across core markets in the USA.

What you will do

• Manage and execute the vendor contract approval process to ensure all contracts are completed accurately.
• Support annual SOC1 compliance audits for Property Managers.
• Coordinate the onboarding of new properties and facilitate new hire administrative items.
• Manage the Director's calendar, travel itineraries, and meeting coordination, including site visits.
• Maintain electronic filing systems and track property data such as square footage and electricity contracts.
• Create and source content for team newsletters and bulletins.

Requirements

• 3-5 years of experience in administrative or office management roles.
• Proficiency in Microsoft Office, particularly Excel.
• Strong verbal and written communication skills for professional interaction with vendors and employees.
• Must be based in or able to work onsite in Houston, TX.
• Bachelor's degree preferred.

Nice to have

• Prior project management experience.

Culture & Benefits

• Competitive salaries, bonuses, and holiday pay.
• Comprehensive health insurance (medical, dental, vision) and pharmacy benefits.
• 401(k) plan with company matching.
• Flexible spending accounts (FSA) and Health Savings Account (HSA).
• Paid Time Off (PTO) and a collaborative, values-driven culture.