Executive Assistant (AI-First Operations)

TL;DR

Executive Assistant (AI-First Operations): Serving as the operational hub and trusted right hand to a Principal overseeing a diverse portfolio of businesses and personal commitments with an accent on high-trust coordination, calendar management, and inbox prioritization. Focus on leveraging AI tools to streamline workflows, managing complex cross-functional communications, and ensuring seamless execution of both business and personal operations.

Location: Must be based in South Africa. Working hours: Must align with U.S. Business Hours.

Company

hirify.global is a talent and operations partner hiring on behalf of a high-performing Principal for a strategic executive support role.

What you will do

• Manage the Principal's calendar across multiple time zones, prioritizing strategic work and filtering low-value meetings.
• Oversee the Principal's inbox, drafting professional correspondence and ensuring all external communications are addressed within 24 hours.
• Coordinate between the Principal and leadership teams, attorneys, advisors, and investors to translate discussions into actionable tasks.
• Handle complex domestic and international travel logistics, personal appointments, and family-related vendor management.
• Maintain centralized task management systems and provide weekly executive summaries of priorities and progress.
• Leverage AI tools like Claude and ChatGPT to conduct research, draft documents, and automate operational workflows.

Requirements

• 3–7 years of experience as an Executive Assistant, Chief of Staff, or Executive Operations Specialist.
• Exceptional written and verbal English communication skills with executive-level writing ability.
• Advanced proficiency in Google Workspace, Notion, ClickUp, and Asana.
• Must be comfortable working U.S. Business Hours.
• Proven ability to maintain the highest level of discretion and confidentiality.
• Daily experience using AI tools to improve productivity and operational efficiency.

Nice to have

• Experience supporting executives in family offices, financial services, real estate, or investment firms.
• Background in designing SOPs, operational frameworks, or internal systems.

Culture & Benefits

• High-trust role with direct access to executive leadership.
• Fully remote position with long-term career growth.
• Opportunity to become a strategic partner with clear advancement paths into Chief of Staff or Director of Operations roles.
• AI-first work environment focused on operational excellence.

Hiring process

• Application review followed by a Spark Hire intro video (3–5 minutes).
• Recruiter interview and final interview with the Principal.