Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Providing high-level administrative support to senior leadership at a fast-growing AI company with an accent on complex calendar management, travel logistics, and operational efficiency. Focus on proactively anticipating needs, mitigating risks, and leveraging AI-powered tools to streamline workflows and maximize leadership impact.

Location: Must be based in Dublin, Ireland (Hybrid: minimum 3 days per week in office).

Company

hirify.global is a leading AI-powered customer service platform helping businesses deliver impeccable support through advanced AI agents and integrated help desk solutions.

What you will do

• Provide direct support to senior leadership to maximize their time and energy on high-impact matters.
• Manage high-volume, complex calendars with frequent reprioritization based on evolving needs.
• Coordinate global travel with precision and deliver seamless, high-quality experiences.
• Assist in organizing successful leadership or departmental events and off-sites.
• Experiment with AI-powered tools to automate routine tasks and improve overall efficiency.
• Collaborate with other EAs to cover absences and deliver cross-team projects.

Requirements

• 3+ years of experience in an administrative role within a fast-paced environment.
• Excellence in tactical administration, specifically complex calendar management and travel logistics.
• Ability to prioritize workload effectively while managing multiple requests from stakeholders.
• High bar for professionalism, confidentiality, and detail-oriented execution.
• Proficiency with Gmail, Google Calendar, Google Drive, and Slack.
• Genuine interest in technology and hands-on experience or curiosity in using AI tools.

Culture & Benefits

• Competitive salary and equity in a fast-growing company.
• Comprehensive health and dental insurance for you and your dependents.
• Pension scheme with up to 4% match.
• Flexible paid time off policy and generous parental leave.
• Daily catered lunches and fully stocked kitchen.
• Unlimited access to Claude Code and best-in-class AI tools.