Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive operational and administrative support to the leadership team and the broader organization with an accent on complex calendar management, travel logistics, and executive communications. Focus on maintaining organizational efficiency, managing corporate administrative functions, and acting as a central resource in a fast-paced startup environment.

Location: Must be based in San Leandro, California, United States

Salary: $75,000 - $95,000 USD

Company

hirify.global is a manufacturing intelligence platform that uses physics-informed machine learning to reveal critical internal material information for industrial manufacturers.

What you will do

• Manage complex calendars and scheduling for key company leaders across multiple time zones.
• Coordinate domestic and international travel logistics, including flights, hotels, and itineraries.
• Support executive communications by drafting emails, meeting agendas, and recaps.
• Handle general office and corporate administrative functions, including vendor coordination and onboarding.
• Manage expense reporting and reconciliation using Expensify and Brex.
• Maintain shared files and records within Microsoft 365 and Confluence.

Requirements

• Must be based in San Leandro, California, United States
• 3–6 years of experience in an administrative or executive assistant role.
• Proven ability to manage competing priorities and triage tasks effectively.
• Experience working in a startup or fast-moving environment.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams).
• Strong written communication skills and ability to handle sensitive information with discretion.

Culture & Benefits

• Equity and salary compensation package.
• Comprehensive health, dental, and vision insurance plans.
• 401k matching program.
• 20 days of PTO per year plus approximately 15 paid US holidays.
• Opportunity to work closely with leadership in a mission-driven, collaborative environment.