Executive Assistant

TL;DR

Executive Assistant (Administration): Providing high-level administrative and operational support to a team of reinsurance brokers with an accent on diary management, office logistics, and stakeholder coordination. Focus on ensuring smooth day-to-day office operations, managing complex travel arrangements, and supporting the onboarding process for new joiners.

Location: Must be based in London (Hybrid: predominantly office-based with flexibility to work from home on occasion)

Company

hirify.global combines specialist broking with analytics, modeling, and research to help insurers optimize risk transfer and achieve sustainable growth.

What you will do

• Provide comprehensive administrative support to the broking team, including travel arrangements and expense processing.
• Prepare professional documents, presentations, and reports using Microsoft Office tools.
• Coordinate the onboarding of new joiners in liaison with IT and People teams.
• Manage office logistics, desk planning, meeting room coordination, and catering.
• Serve as a key point of contact for internal and external stakeholders.
• Assist in planning team events and offsites while maintaining shared documentation.

Requirements

• Previous experience in a team assistant or executive support role.
• Based in London for a predominantly office-based role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Proven ability to handle confidential matters with discretion.
• Excellent organizational and time management abilities.

Culture & Benefits

• Opportunity to work within a successful startup environment.
• Flexible work-from-home options based on business needs.
• Inclusive and diverse work environment with equal opportunity for all.
• Supportive culture focusing on collaboration and professional development.