Executive Assistant

TL;DR

Executive Assistant (AI/SaaS): Supporting the Co-CEOs in a fast-paced, entrepreneurial environment with an accent on operational rhythm, complex travel logistics, and high-level stakeholder management. Focus on building systems to optimize leadership efficiency, maintaining organizational calmness, and acting as a trusted partner in a mission-driven AI company.

Location: Must be based in Berlin (Onsite)

Salary: €80,000 – €120,000 + Equity

Company

hirify.global is a model-agnostic AI platform that integrates leading AI models into secure workflows for organizations, helping teams work smarter and more creatively.

What you will do

• Manage the Co-CEOs' operating rhythm, including calendar, inbox triage, and meeting preparation.
• Coordinate complex international travel and manage the speaking pipeline for leadership.
• Serve as the primary point of contact for key external relationships, including customers, partners, and investors.
• Identify and resolve operational bottlenecks before they impact the leadership team.
• Handle finance administration, expenses, and occasional personal assistant duties.
• Collaborate closely with the Chief of Staff and CEO Office Manager on strategic projects and leadership accountability.

Requirements

• Must be based in Berlin and willing to work from the office daily.
• Proven experience supporting a CEO or equivalent in a demanding, fast-paced organization.
• Exceptional organizational skills with a proactive, ownership-driven mindset.
• Strong verbal and written communication skills with the ability to handle sensitive information with discretion.
• Ability to remain calm and provide structure in a high-intensity, ambiguous environment.
• Mission-driven approach with a strong interest in the European AI landscape.

Culture & Benefits

• Transparent salary structure tied to levels with equity included for all roles.
• In-person office culture with shared daily lunches and dinners.
• Focus on holistic health, including gym and running activities integrated into the workday.
• Fast-paced, intense, yet calm work environment focused on meaningful impact.
• Opportunity to shape systems and processes in a growing, entrepreneurial team.

Hiring process

• Fast-paced recruitment process typically completed within two weeks.