Office & Team Assistant

TL;DR

Office & Team Assistant (Administration): Managing daily office operations and providing executive support to the CEO-office with an accent on logistical coordination and calendar management. Focus on maintaining a high-quality workspace environment and ensuring seamless operational workflows in a fast-paced, international environment.

Location: Must be based in Berlin, Germany (Hybrid)

Company

A leading e-commerce engine for professional volume photographers, backed by EQT, helping photographers simplify their workflow and business management.

What you will do

• Maintain the Berlin office workspace, ensuring a clean, organized, and welcoming environment.
• Manage incoming logistics and inventory for product returns, tracking data via Excel.
• Provide strategic support to the CEO-office, including calendar scheduling and travel coordination.
• Partner with the People Team to foster a positive and inclusive workplace culture.
• Handle administrative tasks with high discretion and professional maturity.

Requirements

• Must be based in Berlin or able to commute to the office.
• Fluent in both English and German (written and verbal).
• Experience in Office Management, Team Assistance, or premium hospitality.
• Proficiency in Google Workspace and Microsoft Excel.
• Ability to handle physical tasks and digital coordination simultaneously.
• Proactive, autonomous, and highly organized mindset.

Nice to have

• Previous experience in a dynamic, international startup or scale-up ecosystem.

Culture & Benefits

• 26 days of annual leave plus additional discretionary rest days.
• Dedicated education budget for professional growth.
• Flexible monthly benefits budget via Probonio for transport or other perks.
• Access to the Benefits at Work platform for global brand discounts.
• International, multicultural, and inclusive team environment.