Office Administrator

TL;DR

Office Administrator (Administration): Managing day-to-day office operations and providing administrative support for multiple locations with an accent on office maintenance, supply management, and internal coordination. Focus on ensuring smooth office functionality and creating a welcoming environment for guests and employees.

Location: Onsite in Erfurt, with regular travel to Leipzig and Ilmenau

Company

A technology company providing innovative software to shape the utilities market.

What you will do

• Manage day-to-day office operations, supplies, and refreshments across multiple locations.
• Coordinate meeting room preparations, catering, and guest welcoming.
• Handle incoming mail, shared mailboxes, and general office communications.
• Oversee office maintenance, repairs, and coordination with external service providers.
• Support finance administration by processing invoices, receipts, and managing purchasing activities.
• Assist in organizing company events, internal meetings, and business travel arrangements.

Requirements

• Willingness to regularly work on site in Erfurt, Leipzig, and Ilmenau
• Good communication skills in English and German (minimum B2)
• Confidence in using Microsoft 365 office tools.
• Strong organizational skills, reliability, and a proactive approach to task ownership.
• Experience in office management, hospitality, or event support is a plus.

Culture & Benefits

• Collaborative and international team environment.
• Culture based on trust, ownership, and continuous improvement.
• Travel costs for on-site support across different offices are fully covered by the company.
• Opportunity to make a visible impact on the daily employee experience in a growing tech company.