Facilities Coordinator

TL;DR

Facilities Coordinator: Managing daily office operations, facilities, and EHS compliance in Berlin with an accent on emergency response coordination and stakeholder management. Focus on maintaining a professional work environment, supporting cross-functional teams, and ensuring adherence to safety regulations.

Location: Must be based in Berlin, Germany

Company

hirify.global is a global market leader delivering intelligent energy storage and optimization software for renewables and storage.

What you will do

• Manage daily office operations, procurement, and inventory to maintain an efficient workspace.
• Serve as the primary point of contact for visitors, deliveries, and building management.
• Coordinate local EHS support, emergency response planning, and safety equipment maintenance.
• Support administrative tasks including meeting coordination, onboarding, and invoice processing via Concur.
• Oversee facility maintenance, security protocols, and desk allocation.
• Participate in EHS committees and support the rollout of regional safety programs.

Requirements

• Minimum 6 years of experience in office management, facilities coordination, or administrative roles.
• Fluency in German and English (written and spoken) is required.
• Familiarity with shared-building environments and EHS practices.
• Strong organizational, planning, and multitasking skills.
• Proficiency in Microsoft Office 365.
• Ability to work independently and manage competing priorities.

Nice to have

• Experience with ERP/CRM systems such as Salesforce, NetSuite, SAP, or PowerBI.
• Prior experience with Concur for expense management.

Culture & Benefits

• Opportunity to work for a global leader in energy storage and sustainability.
• Collaborative culture focused on innovation, customer value, and sustainable impact.
• Supportive environment with a focus on professional growth and ownership.
• Company-arranged training for first aider certification.