Executive Assistant (Legaltech)

TL;DR

Executive Assistant (Legaltech): Providing organizational and administrative support to the CEO/MD of Libra with an accent on calendar management, travel logistics, and leadership team coordination. Focus on optimizing executive workflows, managing internal communications, and overseeing office facility operations.

Location: On-site presence at the Libra office in Berlin, Germany is required

Company

hirify.global (Libra) is a fast-growing legal-tech company building an AI-powered workspace to simplify workflows for legal professionals.

What you will do

• Manage the CEO's calendar, schedule appointments, and organize leadership and all-employee meetings.
• Coordinate international travel, hotel accommodations, and event logistics for the leadership team.
• Administer documentation, filing systems, and internal communication channels.
• Handle facility-related matters, including office supplies and access management.
• Prepare periodic reports and design PowerPoint presentations for the CEO.
• Process and monitor invoices and expense claims in compliance with company policies.

Requirements

• Must be based in Berlin, Germany, with on-site presence required.
• Minimum 5 years of relevant experience in internationally operating organizations.
• Fluent in English and German, both written and spoken (at least B2 level).
• Bachelor's degree or successfully completed vocational training in Office Management or a comparable field.
• Strong knowledge of Microsoft Office.
• Ability to manage multiple priorities effectively during peak periods.

Culture & Benefits

• Permanent employment contract provided from day one.
• 26 vacation days per year plus one additional Volunteer Day.
• Flexible work abroad option: work from anywhere within the EU for up to 20 days per year.
• Development opportunities via LinkedIn E-learning and goFluent online language training.
• Modern and attractive office located in Berlin.

Hiring process

• Interviews are conducted without the assistance of AI tools or external prompts to ensure authenticity.
• The process includes in-person interviews at the hirify.global office.