ΠΡΠ° Π²Π°ΠΊΠ°Π½ΡΠΈΡ Π² Π°ΡΡ ΠΈΠ²Π΅
ΠΠΎΡΠΌΠΎΡΡΠ΅ΡΡ ΠΏΠΎΡ ΠΎΠΆΠΈΠ΅ Π²Π°ΠΊΠ°Π½ΡΠΈΠΈ βΠΎΠ±Π½ΠΎΠ²Π»Π΅Π½ΠΎ 14 Π΄Π½Π΅ΠΉ Π½Π°Π·Π°Π΄
Executive Assistant (AI)
ΠΠΏΠΈΡΠ°Π½ΠΈΠ΅ Π²Π°ΠΊΠ°Π½ΡΠΈΠΈ
Π’Π΅ΠΊΡΡ:
TL;DR
Executive Assistant (AI): Providing organizational and administrative support for the CEO/MD and leadership team with an accent on calendar management, leadership meetings, travel coordination, information management, and executive reporting. Focus on coordinating international events and offsites, maintaining documentation systems, supporting onboarding logistics, and managing invoices and expense claims.
Location: Berlin, Germany; full-time onsite presence at the Libra office is required
Company
A technology-led global software and services company developing Libra, an AI workspace for legal professionals.
What you will do
- Provide organizational and administrative support to the CEO/MD and selected members of the Core Leadership Team.
- Manage the CEOβs calendar, appointments, meetings, reminders, and leadership team schedules.
- Prepare leadership and all-employee meetings, events, offsites, facilities, travel, accommodation, catering, and onsite coordination.
- Maintain documentation, correspondence archives, filing systems, communication channels, and distribution lists.
- Support office facilities, employee onboarding logistics, reports, and PowerPoint presentations.
- Process and monitor invoices and expense claims while ensuring policy compliance and accurate records.
Requirements
- Bachelorβs degree or completed vocational training with relevant experience, preferably in Office Management or a comparable field.
- At least 2 years of relevant experience, ideally in an internationally operating organization.
- Strong knowledge of Microsoft Office and the ability to create and update PowerPoint presentations.
- Ability to manage multiple priorities, work effectively during peak periods, and communicate with different management styles and personalities.
- Fluent written and spoken English and German, at least B2 level in both languages.
- Must be based in Berlin, Germany and work onsite full time.
Nice to have
- Experience in startup or scale-up companies.
- Experience working in internationally operating organizations.
Culture & Benefits
- Permanent employment from day one.
- Work from anywhere within the EU for up to 20 days during a twelve-month period.
- 26 vacation days plus one additional Volunteer Day per year.
- LinkedIn e-learning, online language training, and other development opportunities.
- Modern onsite office in Berlin and an open corporate culture.
Hiring process
- Interviews assess individual skills, experience, and communication style without AI tools or external prompts.
- In-person interviews and onsite attendance at a office may be required.