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Executive Assistant (Defence Technology)
Job description
Text:
TL;DR
Executive Assistant (Administration): Providing operational support to the CEO Office and senior leadership in a high-growth defence technology company with an accent on complex global coordination and executive effectiveness. Focus on managing high-stakes international logistics, coordinating with government and military leaders, and ensuring seamless operational flow for the executive team.
Location: Berlin, Germany (Onsite)
Company
is a defence technology company developing software-defined, mass-scalable unmanned autonomous systems to bolster the technological edge of NATO Allies.
What you will do
- Own complex calendar management across multiple time zones for the CEO and senior leadership.
- Coordinate international travel, including detailed itineraries, accommodation, transport, and security arrangements.
- Prepare briefing packs, meeting agendas, and professional correspondence on behalf of senior executives.
- Track action items and ensure rigorous follow-up across teams until completion.
- Coordinate high-level meetings with government officials, military leaders, investors, and international partners.
- Manage logistics for board meetings, executive visits, and corporate events.
Requirements
- Significant experience supporting C-level executives or founders.
- Must be based in Berlin, Germany.
- Excellent written communication skills in both German and English.
- Strong professional judgment, professionalism, and complete discretion.
- Ability to manage multiple competing priorities in a dynamic, high-growth environment.
- Resilience and dependability when working under pressure.
Culture & Benefits
- Opportunity to work in a fast-paced, international environment at the forefront of defence technology.
- Collaborative role acting as the central coordination point for the CEO Office.
- Engagement with high-profile international stakeholders, including military and government leadership.
- Dynamic and high-growth corporate culture.