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Executive Assistant (Defence Technology)

Формат работы
onsite
Тип работы
fulltime
Грейд
c_level
Английский
b2
Страна
Germany
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
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Описание вакансии

Текст:
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TL;DR
Executive Assistant (Defence Technology): Supporting the CEO Office through complex calendar management, international travel coordination, executive meeting preparation, and cross-functional follow-up with an accent on discretion, protocol, and high-level stakeholder coordination. Focus on managing multi-time-zone schedules, coordinating security and executive visits, and ensuring seamless operations for interactions with governments, military leaders, investors, and international partners.

Location: Berlin, Germany; full-time onsite

Company

Defence technology company designing, developing, and manufacturing software-defined unmanned systems for NATO Allies and their partners.

What you will do

  • Manage complex CEO and senior leadership calendars across multiple time zones.
  • Coordinate domestic and international travel, accommodation, transport, itineraries, and security arrangements.
  • Prepare meeting agendas, briefing packs, correspondence, follow-up emails, summaries, presentations, and printed briefing materials.
  • Track action items and coordinate follow-up across teams until completion.
  • Organise meetings, events, board sessions, executive visits, visitor management, and protocol for senior guests.
  • Coordinate with Communications, Public Affairs, Security, HR, Operations, governments, military leaders, investors, and international partners.

Requirements

  • Significant experience supporting C-level executives or founders.
  • Outstanding organisational skills and exceptional attention to detail.
  • Excellent written communication skills in both German and English.
  • Strong judgement, professionalism, complete discretion, and the ability to manage competing priorities.
  • Confidence interacting with senior government officials, military leaders, and international executives.
  • Calm, resilient, and dependable performance under pressure in a fast-paced, high-growth environment.

Culture & Benefits

  • Fast-paced, international, high-growth working environment.
  • Close collaboration with the Chief of Staff and the CEO Office.
  • Direct involvement in defence technology and autonomous systems deployment.
  • Operational focus on seamless executive support and reliable delivery.

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