обновлено 5 дней назад
Executive Assistant (Defence Technology)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant (Defence Technology): Supporting the CEO Office through complex calendar management, international travel coordination, executive meeting preparation, and cross-functional follow-up with an accent on discretion, protocol, and high-level stakeholder coordination. Focus on managing multi-time-zone schedules, coordinating security and executive visits, and ensuring seamless operations for interactions with governments, military leaders, investors, and international partners.
Location: Berlin, Germany; full-time onsite
Company
Defence technology company designing, developing, and manufacturing software-defined unmanned systems for NATO Allies and their partners.
What you will do
- Manage complex CEO and senior leadership calendars across multiple time zones.
- Coordinate domestic and international travel, accommodation, transport, itineraries, and security arrangements.
- Prepare meeting agendas, briefing packs, correspondence, follow-up emails, summaries, presentations, and printed briefing materials.
- Track action items and coordinate follow-up across teams until completion.
- Organise meetings, events, board sessions, executive visits, visitor management, and protocol for senior guests.
- Coordinate with Communications, Public Affairs, Security, HR, Operations, governments, military leaders, investors, and international partners.
Requirements
- Significant experience supporting C-level executives or founders.
- Outstanding organisational skills and exceptional attention to detail.
- Excellent written communication skills in both German and English.
- Strong judgement, professionalism, complete discretion, and the ability to manage competing priorities.
- Confidence interacting with senior government officials, military leaders, and international executives.
- Calm, resilient, and dependable performance under pressure in a fast-paced, high-growth environment.
Culture & Benefits
- Fast-paced, international, high-growth working environment.
- Close collaboration with the Chief of Staff and the CEO Office.
- Direct involvement in defence technology and autonomous systems deployment.
- Operational focus on seamless executive support and reliable delivery.
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