Executive Assistant (Defence Technology)

TL;DR

Executive Assistant (Administration): Providing operational support to the CEO Office and senior leadership in a high-growth defence technology company with an accent on complex global coordination and executive effectiveness. Focus on managing high-stakes international logistics, coordinating with government and military leaders, and ensuring seamless operational flow for the executive team.

Location: Berlin, Germany (Onsite)

Company

hirify.global is a defence technology company developing software-defined, mass-scalable unmanned autonomous systems to bolster the technological edge of NATO Allies.

What you will do

• Own complex calendar management across multiple time zones for the CEO and senior leadership.
• Coordinate international travel, including detailed itineraries, accommodation, transport, and security arrangements.
• Prepare briefing packs, meeting agendas, and professional correspondence on behalf of senior executives.
• Track action items and ensure rigorous follow-up across teams until completion.
• Coordinate high-level meetings with government officials, military leaders, investors, and international partners.
• Manage logistics for board meetings, executive visits, and corporate events.

Requirements

• Significant experience supporting C-level executives or founders.
• Must be based in Berlin, Germany.
• Excellent written communication skills in both German and English.
• Strong professional judgment, professionalism, and complete discretion.
• Ability to manage multiple competing priorities in a dynamic, high-growth environment.
• Resilience and dependability when working under pressure.

Culture & Benefits

• Opportunity to work in a fast-paced, international environment at the forefront of defence technology.
• Collaborative role acting as the central coordination point for the CEO Office.
• Engagement with high-profile international stakeholders, including military and government leadership.
• Dynamic and high-growth corporate culture.