Business Assistant (Ecommerce)

TL;DR

Business Assistant (Ecommerce): Providing comprehensive administrative and operational support to Senior Leaders with an accent on complex diary management and global travel coordination. Focus on optimizing executive workflows, managing stakeholder communications, and ensuring seamless project coordination in a fast-paced environment.

Location: Hybrid (London, UK) — 3 days a week from the office, 2 days from home

Company

hirify.global is a leading global platform for the luxury fashion industry.

What you will do

• Proactively manage diaries and correspondence across global time zones.
• Coordinate all travel, accommodation, and detailed itineraries.
• Manage expenses, receipts, invoices, and purchase orders (POs).
• Prepare agendas for key meetings and manage all incoming meeting requests.
• Facilitate onboarding for new starters and direct reports of Senior Leaders.
• Organize events and conferences and provide ad hoc support to the wider team.

Requirements

• Must be based in London, UK to support the hybrid office model.
• 2-3 years of Executive or Business Assistant experience supporting Senior Leaders.
• Proficiency in Google Workspace (Gmail, Docs, Drive) and Microsoft Office (Excel, PowerPoint).
• Proven track record of handling highly sensitive and confidential information with integrity.
• Ability to work calmly under pressure and manage multiple priorities simultaneously.
• Strong experience in internal and external stakeholder management.

Culture & Benefits

• Hybrid work environment (3 days office / 2 days home).
• Employee Pension Scheme.
• Flexible Benefits Program.
• Health Insurance and Critical Illness cover.