Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive administrative and operational support to senior leadership within the Europe & Africa region with an accent on complex diary management, communication coordination, and stakeholder engagement. Focus on ensuring seamless administrative operations, preparing high-quality business documentation, and proactively managing competing priorities in a fast-paced environment.

Location: Must be based in Aberdeen, United Kingdom (Hybrid role with up to 2 days per week remote).

Company

hirify.global is a global leader in Geo-data, providing insights to help clients design, build, and operate assets safely, sustainably, and efficiently.

What you will do

• Manage complex diaries, schedule meetings, and coordinate travel for senior leadership.
• Provide comprehensive executive support to the Director Marine Asset Integrity and other regional directors.
• Coordinate meetings, prepare agendas, and distribute documentation.
• Manage communications and information flow on behalf of senior leadership.
• Prepare high-quality reports, presentations, and business correspondence.
• Attend meetings to produce accurate minutes and track follow-up actions.

Requirements

• Previous experience in an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Excellent organizational and coordination skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with the ability to influence stakeholders at all levels.
• Proactive, solutions-focused approach with the ability to work independently.
• Strong attention to detail and numerical aptitude.
• Professionalism and discretion in handling sensitive information.

Culture & Benefits

• Competitive salary and contributory pension scheme.
• Flexible working hours with hybrid work policy.
• Private medical insurance and health cash plan.
• Group life assurance and income protection.
• Extensive career and training opportunities.
• Additional perks including electric car scheme, cycle to work scheme, and discounted gym membership.