Executive Assistant

TL;DR

Executive Assistant: Supporting Chief Legal Counsel and senior Legal & Business Affairs executives with an accent on calendar/diary management across multiple time zones, international travel coordination, and executive gatekeeping. Focus on drafting communications, managing documents and online filing systems, and handling purchase orders and invoice processing.

Location: St. Giles High Street, 1 Central St. Giles, London, United Kingdom

Company

hirify.global is a global media and entertainment company creating and distributing content across film, television, streaming, and theme parks.

What you will do

• Manage busy diaries and schedules across multiple time zones, anticipating conflicts and preparing executives for meetings.
• Organize international travel and logistics, including flights, hotels, visas, transfers, and last-minute itinerary changes.
• Act as the first point of contact for internal and external stakeholders; draft responses and protect executive time.
• Support meetings and events by preparing agendas/presentations and coordinating quarterly event logistics.
• Edit and format documents (including track changes) and PowerPoint presentations; maintain online filing systems and distribution lists.
• Provide financial and administrative support by raising purchase orders and processing invoices with vendors and finance.

Requirements

• Extensive experience in an executive support role supporting multiple executives in a fast-paced environment.
• Strong organization with proven ability to prioritize and multitask.
• Calm, professional, proactive, and flexible working style.
• Strong communication skills and ability to act as a professional gatekeeper.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.

Culture & Benefits

• In-person interview may be required as part of the selection process.
• Equal employment opportunity policy with support for candidates who need reasonable accommodations.