Business Affairs Administrative Assistant (Music Touring)

TL;DR

Business Affairs Administrative Assistant (Music Touring): Providing high-level administrative and legal support to the Music Touring Business Affairs team with an accent on document management, scheduling, and operational coordination. Focus on preparing legal correspondence, coordinating international travel, and ensuring efficient workflow for the executive team.

Location: London, United Kingdom

Company

hirify.global (CAA) is a leading global entertainment and sports agency specializing in talent representation across film, television, music, and sports.

What you will do

• Serve as the primary point of contact for organizing and confirming meetings and phone calls.
• Manage documentation, including filing and comparing Word and PDF documents.
• Prepare legal letters and carry out research to support the Business Affairs team.
• Coordinate travel arrangements and process expenses for the executive team.
• Develop training materials and deliver internal presentations to ensure company best practices.
• Provide general administrative support to the Music Business Affairs Executive.

Requirements

• Previous experience as an Executive Assistant (EA).
• Strong organizational and time management skills with high attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe.
• Ability to handle sensitive information with a confidential and discrete approach.
• Excellent communication skills and a professional, approachable attitude.
• Must be based in London, United Kingdom

Nice to have

• An interest in the live music industry.

Culture & Benefits

• Culture of collaboration and exceptional client service.
• Opportunity to work within a diverse workforce at a world-leading agency.
• Commitment to equal opportunities, diversity, and inclusion in the workplace.