Senior Executive Assistant (Mental Health)

TL;DR

Senior Executive Assistant (Mental Health): Providing comprehensive high-level support to the CEO and Chief of Staff with an accent on complex calendar management, strategic scheduling, and stakeholder coordination. Focus on anticipating executive needs, managing confidential information, and ensuring operational efficiency in a fast-paced, mission-driven environment.

Location: Must be based in the New York City tri-state area and available to work in-person at our NYC office five days per week.

Salary: $129,780–$164,450

Company

hirify.global is an AI-native mental health company dedicated to eliminating barriers to care through personalized support, therapy, and medication management.

What you will do

• Proactively manage the CEO’s calendar, prioritizing appointments and optimizing schedules for strategic initiatives.
• Act as a liaison between the CEO and internal/external stakeholders, handling correspondence and maintaining professional communication.
• Prepare meeting materials, briefing documents, and agendas in advance to ensure meeting effectiveness.
• Coordinate complex travel itineraries, logistics for conferences, and offsite meetings.
• Draft, proofread, and edit business documents, presentations, and reports.
• Maintain confidential files and handle sensitive information with high discretion.

Requirements

• 10+ years of experience as an Executive Assistant supporting C-level executives or senior management.
• Must be located in the New York City tri-state area and able to work in-person five days per week.
• Exceptional organizational skills with the ability to multitask in a fast-paced environment.
• Proficiency in Google Suite, project management tools like Asana, Coda, or Monday, and online collaboration tools.
• Strong written and verbal communication skills with the ability to interact professionally at all levels.
• Ability to maintain composure and work effectively under pressure.

Culture & Benefits

• Comprehensive health, dental, and vision benefits starting on day one.
• Employer-sponsored 401(k) match of up to 2%.
• Generous paid time off including vacation, sick leave, and company holidays.
• Parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents after 6 months of tenure.
• Access to wellness programs including One Medical, Noom, Wellhub, and fertility support through Carrot.
• $1,000 annual professional development reimbursement and $200 donation matching.