Auxiliary Administrative Support

TL;DR

Auxiliary Administrative Support: Providing flexible administrative and clerical coverage across various university departments with an accent on office reception, scheduling, and financial processing. Focus on adapting to diverse office environments and maintaining high standards of service for students, faculty, and staff.

Location: Must be based in Kelowna, BC, Canada (Onsite at hirify.global Okanagan Campus)

Compensation: $23.74 - $27.22 CAD Hourly

Company

The University of British Columbia (hirify.global) is a global center for research and teaching, consistently ranked among the top public universities in the world.

What you will do

• Provide advanced administrative and clerical support to various departments across the Okanagan campus.
• Manage office reception, responding to inquiries via phone, email, and in-person with a service-oriented approach.
• Coordinate meetings, including calendar scheduling, room bookings, and catering arrangements.
• Perform financial tasks such as reconciling journal vouchers and processing travel requisitions and expenses.
• Maintain office inventory, including ordering and purchasing supplies.
• Adapt to different departmental workflows and operational needs on a short-term or project basis.

Requirements

• Must be based in Kelowna, BC, Canada and available for onsite work.
• High school graduation with additional training in office procedures.
• Minimum of two years of recent administrative experience in a professional office environment.
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
• Demonstrated ability to handle confidential matters with discretion and maintain effective working relationships.
• Strong organizational, problem-solving, and communication skills.

Nice to have

• University undergraduate degree.
• Experience with Financial Management Systems and Human Resources Management Systems (e.g., Workday).
• Knowledge of University policies and procedures.

Culture & Benefits

• Opportunity to gain valuable work experience across a variety of university departments.
• Membership in the BCGEU union with seniority accrual based on hours worked.
• Exposure to a diverse and collaborative academic environment.
• Flexible placement opportunities ranging from short-term coverage to four-month assignments.