Executive Assistant (Hybrid San Jose Office)

TL;DR

Executive Assistant (Hybrid San Jose Office): Proactively coordinate leadership calendars, events, travel logistics, and confidential administrative requests with an accent on high-urgency turnaround, discretion, and managing complex scheduling for senior executives. Focus on anticipating needs, handling time-sensitive information, and partnering with the EA team to support onsite office activities.

Location: San Jose, CA (in-office 5–6 times per month)

Salary: $119,200 — $198,700 USD

Company

hirify.global is a data and AI trust company specializing in data security, resilience, and AI risk management.

What you will do

• Coordinate and engage with leadership on planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and handle time-sensitive confidential information and ensure required actions are addressed promptly.
• Support team activities and manage onsite meals, events, and employee activities in partnership with the EA team.
• Maintain travel logistics, expense reports, and other administrative needs; keep the office stocked with supplies.
• Liaise with property management on facility work orders as needed and support Inclusion, Diversity, and Equity initiatives for executives.

Requirements

• In-office requirement: come into the San Jose office 5–6 times per month
• 5+ years supporting high-level executives
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Strong attention to detail, ability to meet tight deadlines, and organizational skills
• High integrity and discretion when handling confidential information
• Ability to juggle multiple critical requests and adapt quickly to changing priorities

Culture & Benefits

• Unlimited paid time off, 12 paid holidays, and paid volunteer time (hirify.global Cares)
• Paid parental leave (8 weeks for all parents; 16 weeks for birthing parents)
• Medical, dental, and vision coverage starting on the first day
• Mental health support and therapy sessions via the Employee Assistance Program
• 401(k) retirement plan with company matching
• Additional benefits including identity protection, legal services, and tax-advantaged spending accounts

Hiring process

• Compensation range and benefits are provided during the recruitment process; offers are based on experience and geographic zone.