Coordinator (Project Management)

TL;DR

Coordinator (Project Management): Providing operational and logistical support for the Quad Infrastructure Fellowship (QIF) program with an accent on travel coordination, procurement, and participant welfare. Focus on managing end-to-end logistics for educational activities and ensuring compliance with DFAT and hirify.global policies.

Location: Must have valid work rights in Australia; role is remote or based in Canberra, Adelaide, or Brisbane.

Company

hirify.global is a global development and consulting firm partnering with governments and businesses to deliver complex programs that create lasting impact.

What you will do

• Support the Senior Coordinator in procurement and contracting of educational activity providers.
• Manage end-to-end logistics for program activities, including travel, accommodation, and itineraries.
• Deliver participant welfare support while in Australia.
• Review and certify service provider invoices for compliance.
• Coordinate alumni engagement activities and maintain the alumni database.
• Ensure adherence to DFAT and hirify.global quality systems and policies.

Requirements

• Must have valid work rights in Australia (visa sponsorship is not available).
• Qualification or equivalent experience in business, administration, or project management.
• Demonstrated experience coordinating logistics for training programs or short courses.
• Proven track record in project administration, procurement, and contracting.
• Strong professional communication and stakeholder engagement skills.
• Ability to manage multiple competing deadlines and prioritize tasks effectively.

Nice to have

• Knowledge of the Australian higher education and training sector.
• Experience in the delivery of DFAT-funded international development programs.

Culture & Benefits

• Opportunity to work on meaningful international development challenges.
• Commitment to equity, diversity, and inclusion in the workplace.
• Supportive environment with a focus on safeguarding and ethical standards.
• Flexible work arrangements including remote options.