Executive Assistant (Media)

TL;DR

Executive Assistant (Media): Providing high-level editorial and executive support for the editor-in-chief and managing newsroom operations with an accent on complex scheduling, travel coordination, and office administration. Focus on maintaining confidentiality, optimizing organizational effectiveness, and coordinating cross-departmental projects in a fast-paced media environment.

Location: Based in the New York City office

Salary: $75,000 - $95,000 USD

Company

Vox Media is a leading modern media company that guides audiences from discovery to obsession across various groundbreaking publications and verticals.

What you will do

• Manage extensive calendaring, scheduling, and personal itineraries for the editor-in-chief.
• Coordinate domestic and international business travel, including complex air and hotel arrangements.
• Oversee daily newsroom operations, onboarding new staff, and managing office logistics.
• Handle expense processing and manage corporate cards and vendor subscriptions.
• Facilitate editorial meetings, all-hands gatherings, and external team events.
• Act as a primary gatekeeper for executive time and maintain strict confidentiality.

Requirements

• Must be based in New York, NY.
• 2+ years of experience in the media industry.
• Proven track record of assisting executives in fast-paced environments.
• Advanced proficiency with Mac computers, Google Calendar, and Google Apps Suite.
• Ability to handle sensitive information with absolute discretion.
• Strong analytical skills for resolving complex problems independently.

Culture & Benefits

• Permanent full-time position with comprehensive benefits eligibility.
• Inclusive work environment with a strong commitment to diversity, equity, and inclusion.
• Collaborative culture within a community of journalists, creators, and technologists.