Admin Assistant, Global Publicity (Entertainment)

TL;DR

Admin Assistant, Global Publicity (Entertainment): Providing comprehensive administrative support to the EVP of Global Publicity and the wider team with an accent on calendar management, travel logistics, and event coordination. Focus on optimizing departmental workflows, managing high-volume scheduling, and facilitating communication between Marketing and Publicity.

Location: Hybrid: Minimum of four days per week in the office (Universal City, California)

Salary: $47,500 - $60,000

Company

One of the world's leading media and entertainment companies, producing world-class content across film, television, and streaming.

What you will do

• Manage high-volume calendars, phones, and complex travel arrangements for the EVP of Global Publicity.
• Coordinate monthly Travel & Expense reports and process invoices and contracts.
• Maintain and distribute the global publicity and film festival master calendars on a weekly basis.
• Support high-profile events, including premieres, press junkets, content days, and award screenings.
• Act as a primary liaison for information flow between the Marketing department and the EVP.
• Lead internal departmental offsite events and facilitate the flow of confidential information.

Requirements

• 1+ years of experience in the entertainment industry, preferably with a background in publicity.
• Proficiency in Microsoft Office.
• Willingness to work evenings and weekends with short notice and maintain flexible hours.
• Ability to travel as required for the role.
• Bachelor’s degree in Communication (desired).

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k) retirement plan and paid leave.
• Tuition reimbursement and a variety of employee discounts and perks.
• Inclusive culture with a rich tradition of community giving and employee service.
• Collaborative, fast-paced environment within a world-class media powerhouse.