Business Operations Coordinator

TL;DR

Business Operations Coordinator: Managing day-to-day business operations across systems, billing, crew tracking, and client communication with an accent on operational accuracy and system discipline. Focus on maintaining data integrity in CRM, processing invoices, and ensuring seamless coordination between the owner, clients, and field crews.

Location: Must be based in Colombia, Mexico, Argentina, Brazil, or Costa Rica and available during U.S. Business Hours (EST)

Company

hirify.global is an operations-focused organization dedicated to streamlining business workflows and administrative execution.

What you will do

• Maintain daily operational workflows and support the owner with administrative coordination.
• Ensure data accuracy across CRM, Excel, and other platforms to prevent reporting or billing errors.
• Process invoices, manage accounts receivable, and collaborate with accounting on financial records.
• Monitor crew schedules and job progress, identifying conflicts or delays proactively.
• Manage inbound leads and client communications to prevent pipeline stagnation.
• Prepare reports, proposals, and assist with vendor and contract research.

Requirements

• Must be based in Colombia, Mexico, Argentina, Brazil, or Costa Rica.
• Must be available to work during U.S. Business Hours (EST).
• Proven experience in operations coordination, administrative support, or billing.
• High proficiency in Microsoft Office Suite (Excel, Outlook, Teams, OneDrive).
• Strong attention to detail and ability to work independently with minimal supervision.
• Experience with CRM systems and professional email management.

Culture & Benefits

• Execution-focused environment with established workflows and systems.
• Direct communication and support from the company owner.
• Clear expectations and structured reporting cadence.
• Opportunity to work in a fast-moving, organized operational role.

Hiring process

• Initial screening call followed by an operations/systems-focused interview.
• Practical task or workflow exercise.
• Final interview and internal review.