Executive Assistant

TL;DR

Executive Assistant: Providing high-level administrative support to the VP of Sales and the EVP & General Manager for the Canadian TV Distribution business with an accent on complex scheduling, travel coordination, and expense management. Focus on ensuring operational effectiveness, managing confidential information, and facilitating seamless communication between leadership and stakeholders.

Location: Must be based in Toronto, Canada. This is a hybrid role requiring office attendance at least four days per week.

Salary: CAD 55,000 – CAD 70,000 per year.

Company

hirify.global is a global leader in media and entertainment, creating and distributing world-class content across film, television, streaming, and theme park destinations.

What you will do

• Manage complex and dynamic calendars for senior executives, ensuring alignment with business priorities.
• Coordinate domestic and international travel, including flights, hotels, and visa arrangements.
• Prepare and submit accurate expense reports in compliance with company policies.
• Act as a strategic point of contact between executives and internal/external stakeholders.
• Support sales leadership with meeting logistics, agenda development, and follow-up tracking.
• Maintain organized digital and physical filing systems and assist with ad hoc projects.

Requirements

• Minimum 5 years of experience in executive-level administrative support, preferably for VP-level or higher.
• Proven expertise in managing complex calendars and travel for multiple executives.
• Strong proficiency in Microsoft Outlook, Excel, and PowerPoint.
• Excellent organizational skills with the ability to prioritize in a fast-paced environment.
• High degree of professionalism, discretion, and sound judgment.
• Must be able to work a hybrid schedule with at least four days per week in the Toronto office.

Nice to have

• Experience in the media, television, or entertainment industry.
• Background supporting sales or commercial leadership teams.
• Familiarity with working in a global or matrixed organization.

Culture & Benefits

• Opportunity to work with a world-class media and entertainment organization.
• Inclusive culture focused on community impact and employee development.
• Exposure to high-level strategic operations within the Canadian TV distribution business.