Assistant To Head

TL;DR

Assistant to Head (Administration): Providing high-level executive administrative support to the Department Head with an accent on complex scheduling, faculty search coordination, and ARPT process management. Focus on maintaining confidentiality, ensuring efficient departmental operations, and facilitating communication across academic committees and faculty units.

Location: Must be based in Vancouver, BC, Canada (hirify.global Campus)

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global centre for research and teaching, consistently ranked among the top public universities in the world.

What you will do

• Manage the Department Head’s complex calendar and prioritize incoming inquiries.
• Coordinate faculty search processes, including candidate visits and itinerary management.
• Support the Appointment, Reappointment, Promotion, and Tenure (ARPT) processes.
• Organize departmental meetings, seminars, and special events, including minute-taking.
• Maintain faculty personnel files and assist with HR processing in Workday.
• Update departmental website content and support communication initiatives.

Requirements

• High School graduation plus a two-year post-secondary diploma.
• Minimum of four years of related administrative experience.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational, interpersonal, and analytical skills.
• Ability to maintain strict confidentiality and handle sensitive information with diplomacy.
• Excellent written and verbal communication skills.

Culture & Benefits

• Commitment to employment equity, diversity, and inclusion.
• Professional environment within a leading academic institution.
• Opportunities for career development and growth within the university system.
• Standard university benefits and support for a diverse workforce.