Executive & Personal Assistant (Automotive)

TL;DR

Executive & Personal Assistant (Administration): Providing comprehensive administrative and personal support to the CEO to ensure seamless professional and personal operations with an accent on calendar management, travel logistics, and executive coordination. Focus on acting as a high-level gatekeeper, managing complex schedules, and executing diverse personal and business projects with absolute discretion.

Location: Onsite in Miami, Florida

Company

hirify.global is a company specializing in automotive auctions and vehicle sourcing.

What you will do

• Manage the CEO's professional and personal calendars, prioritizing meetings and coordinating competing demands.
• Organize detailed travel itineraries, including flights, hotels, visas, and airport logistics.
• Serve as the CEO's primary gatekeeper, fielding calls and coordinating meeting requests.
• Coordinate company events, team-building activities, and personal errands.
• Develop reports, spreadsheets, and visual data presentations for executive use.
• Maintain filing systems, documentation, and manage correspondence on behalf of the CEO.

Requirements

• Bachelor’s degree.
• Minimum 5 years of related experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Excellent command of the English language (C1+).
• Ability to work onsite in Miami, Florida to assist with personal tasks and errands.
• Willingness to work occasionally on nights and weekends as needed.

Culture & Benefits

• Group Health plans.
• Paid holidays and Paid Time Off (PTO).
• Bonus program.
• 401k retirement plan.
• Dynamic and supportive company culture.