Executive Operations Coordinator

TL;DR

Executive Operations Coordinator: Provide in-person administrative and operational support to leadership, with an accent on complex calendaring, travel coordination, office operations, and event logistics. Focus on streamlining daily workflows using modern collaboration tools and AI-enabled process improvements while maintaining strict confidentiality in document management.

Location: Chicago, 60615

Salary: $58,200–$62,400

Company

hirify.global provides administrative and operational support roles for leadership teams.

What you will do

• Support management with complex calendaring, travel arrangements, and professional correspondence.
• Manage daily office operations, including facilities coordination, catering logistics, and event setup.
• Act as the primary point of contact for routine and non-routine inquiries with diplomacy and urgency.
• Track projects and deliverables using collaboration tools such as Asana and Slack.
• Prepare, format, and organize confidential documentation.
• Continuously improve administrative workflows by adopting new technologies, including AI tools.

Requirements

• 3+ years of experience in an administrative or office operations role, with the ability to work independently and take initiative.
• Expert-level knowledge of Microsoft Windows and Office Suite (Outlook, Word, Excel).
• Experience with (or strong willingness to learn) Asana, Slack, and Google Workspace.
• Ability to manage competing priorities while maintaining professionalism, tact, and goodwill in a fast-paced environment.
• In-person availability is required to ensure smooth office operations.

Nice to have

• Experience using AI/LLM tools to streamline daily tasks or improve process efficiency.
• Basic scripting, coding, or data-oriented tools experience (e.g., R, Python, or API-based automation).
• Track record of planning and coordinating office events or team meetings.

Culture & Benefits

• For temporary assignments lasting 13 weeks or longer: major medical, dental, vision, 401k, and statutory sick pay where required.
• Reasonable accommodations available for individuals with disabilities during the employment process.
• E-Verify participation in certain locations as required by law.

Hiring process

• Contact a staffing representative for any reasonable accommodation needs during the hiring process.
• Interviews and evaluation focused on administrative operations, tool proficiency, and ability to support leadership in a fast-paced environment.