Executive Operations Coordinator

Location: Chicago, 60615; consistent in-person availability is required

Salary: $58,200–$62,400 per year

Company

hirify.global provides staffing and temporary assignment services.

What you will do

• Provide comprehensive administrative and operational support to leadership, including complex calendaring, travel arrangements, and professional correspondence.
• Manage daily office operations, facilities coordination, catering logistics, and event setup.
• Act as the primary professional point of contact for routine and non-routine inquiries.
• Track projects, deliverables, and deadlines using Asana, Slack, and other collaboration tools.
• Prepare, format, organize, and confidentially maintain business documentation.
• Improve administrative workflows by adopting modern technologies, including AI tools and automation.

Requirements

• 3+ years of experience in administration or office operations, with the ability to take initiative and work independently.
• Expert-level knowledge of Microsoft Windows and Office Suite, including Outlook, Word, and Excel.
• Experience with or strong willingness to learn Asana, Slack, and Google Workspace.
• Ability to manage competing priorities with professionalism, tact, urgency, and sound judgment.
• Availability to work in person in the Chicago office is required.

Nice to have

• Experience using AI or LLM tools to streamline administrative work.
• Basic scripting, coding, data tools, R, Python, or API-based automation experience.
• Experience planning and executing office events or team meetings.

Culture & Benefits

• Fast-paced environment with autonomy and opportunities to improve workflows.
• For temporary assignments lasting 13 weeks or longer: major medical, dental, vision, and 401(k) benefits may be available.
• Statutory sick pay is provided where required.
• Reasonable accommodations are available during the employment process.