Administrative Assistant II

TL;DR

Administrative Assistant II: Providing comprehensive administrative support to executives and business units in a corporate management environment with an accent on document management, billing support, and coordination. Focus on managing multiple priorities, supporting internal and external communications, and ensuring efficient office operations.

Location: On-site in Columbus, Ohio, United States

Company

hirify.global is an award-winning engineering, architecture, planning, and environmental consulting firm ranked within ENR’s Top 500 Design Firms, dedicated to integrated, innovative solutions and outstanding customer service.

What you will do

• Provide day-to-day administrative support to executives and business unit staff
• Draft, edit, format, and organize business documents including reports, presentations, contracts, and correspondence
• Manage document control, filing systems, and electronic databases for accuracy and accessibility
• Coordinate meetings, travel arrangements, and logistics for internal teams and senior leadership
• Support billing and project administrative functions including invoice preparation and client support
• Assist with permitting-related tasks and general office administrative functions as needed

Requirements

• Location: Must be able to work on-site in Columbus, Ohio
• Experience in administrative or office support roles
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational skills with ability to manage multiple priorities
• High level of professionalism, initiative, and adaptability in a fast-paced environment

Nice to have

• Experience with invoicing, billing support, or project coordination
• Familiarity with permitting processes or A/E/C industry experience

Culture & Benefits

• Career advancement opportunities and support for licensure, certifications, and education
• Robust benefits package including health coverage, life insurance, disability, and 401(k) with company match
• Paid time off, flexible work schedules, and company paid holidays
• Hybrid work option and potential for full-time remote work depending on role
• Commitment to diversity, equity, and inclusion with an anti-racist work environment