Office Administrator (Government)

TL;DR

Office Administrator (Government): Providing executive support and meeting management for the Office of the Secretary of War decision-making forums with an accent on governance processes and stakeholder coordination. Focus on facilitating executive-level engagements, managing complex agendas, and maintaining continuity across high-level governance activities.

Location: On-site five days per week in Arlington, VA

Company

hirify.global is a non-profit organization focused on enhancing national and homeland security by providing independent analysis and practical solutions for public institutions.

What you will do

• Coordinate meeting agendas, read-ahead materials, and official minutes for senior leader governance forums.
• Maintain SharePoint sites, user access, and collaboration tools supporting governance activities.
• Capture, coordinate, and distribute meeting summaries, decisions, and action items to stakeholders.
• Utilize enterprise tools to track, monitor, and report on senior leader decision-making activities.
• Manage meeting logistics, including scheduling, room reservations, and RSVP tracking.
• Collaborate with stakeholders across the Department of War and other government organizations.

Requirements

• Active Top Secret security clearance.
• Bachelor's degree.
• Minimum 8 years of experience providing executive support to senior General/Flag Officers, SES leaders, or equivalent executives.
• Minimum 2 years of experience in meeting management, event planning, or executive governance.
• Proficiency in Microsoft Office Suite and SharePoint.
• Ability to work on-site five days per week during core business hours.

Nice to have

• Experience supporting Department of War governance forums and decision-making processes.
• Experience supporting the Office of the Secretary of War, Joint Staff, or Military Service headquarters.
• Experience working in fast-paced, team-oriented environments.

Culture & Benefits

• Mission-driven work focused on public service and national security.
• Environment valuing collaboration, integrity, and initiative.
• Commitment to diversity and equal opportunity employment.