Executive Assistant (EA) (Remote)

TL;DR

Executive Assistant (EA) (Remote): Supporting senior leadership with complex calendar management, executive communication, meeting preparation, and travel & logistics coordination with an accent on multi-time-zone scheduling and operational follow-through. Focus on drafting and prioritizing executive inbox communications, tracking action items and priorities, and ensuring smooth execution of confidential executive workflows.

Location: Remote

Company

hirify.global hires an Executive Assistant to provide strategic executive support for senior leadership.

What you will do

• Manage complex executive calendars across multiple time zones, resolving conflicts and optimizing executive time.
• Draft, proofread, and send professional emails and communications; prioritize inbox requests and screen calls/messages.
• Prepare agendas, briefing notes, talking points, and meeting materials; take notes and track action items to ensure follow-through.
• Coordinate domestic and international travel (flights, hotels, transportation, itineraries), handle last-minute changes, and manage expense tracking and reimbursements.
• Track executive priorities and ongoing initiatives; follow up with teams to meet deadlines and deliverables.
• Maintain organized digital filing systems and handle confidential information with discretion.

Requirements

• 3+ years of Executive Assistant or senior administrative support experience.
• Experience supporting executives in fast-paced, high-accountability environments.
• Strong calendar management and scheduling experience across time zones.
• Proficiency with Google Workspace and Microsoft Office.
• Strong written and verbal English communication skills.
• High attention to detail, strong organization, and ability to manage confidential information professionally.

Nice to have

• Experience in startups, agencies, consulting firms, or high-growth companies.
• Familiarity with Slack, Zoom, Notion, or Asana.
• Experience supporting multiple executives simultaneously.
• Exposure to operations, project coordination, or business support workflows.

Culture & Benefits

• Full-time remote role supporting senior leadership directly.
• Working hours aligned to U.S. client business hours with flexibility required.
• High-visibility responsibilities with clear operational KPIs (calendar accuracy, follow-up execution, executive satisfaction, travel coordination quality).
• Growth opportunities into Operations, Project Management, or Chief of Staff pathways.

Hiring process

• Initial phone screen and video interview with a recruiter.
• Practical task (executive briefing memo or scheduling scenario) and client interview.
• Offer and background verification.