Executive Assistant to the Founder (Ecommerce)

TL;DR

Executive Assistant to the Founder (Ecommerce): Providing high-level administrative and operational support to optimize the Founder's time and priorities with an accent on calendar management, business coordination, and HR tasks. Focus on streamlining internal workflows, managing stakeholder communications, and scaling e-commerce operational systems.

Location: Remote (Must be based in the Philippines, Dominican Republic, or Mexico)

Company

A fast-paced e-commerce business focused on operational efficiency and scalability.

What you will do

• Manage the Founder's calendar, appointments, and travel logistics.
• Screen, prioritize, and draft executive communications across email, calls, and messages.
• Coordinate with vendors, partners, and internal teams to ensure seamless business workflows.
• Support HR and people-operations tasks, including onboarding and documentation.
• Identify operational inefficiencies and implement systems to improve predictability and scalability.
• Prepare briefing materials, agendas, and follow-ups for key meetings.

Requirements

• 3+ years of experience in executive assistance, operations, or business administration.
• Must be located in the Philippines, Dominican Republic, or Mexico.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Strict discretion and ability to handle sensitive personal, financial, and business information.

Nice to have

• Experience working within e-commerce or fast-paced entrepreneurial environments.

Culture & Benefits

• Dynamic, fast-paced entrepreneurial work environment.
• Culture of continuous improvement and organizational growth.
• Fully remote work arrangement.