Admin Executive Assistant (Operations)

TL;DR

Admin Executive Assistant (Operations): Supporting operations, compliance workflows, and client onboarding within an IT Asset Disposition (ITAD) environment with an accent on operational accuracy and documentation. Focus on managing leadership bandwidth, maintaining audit-ready records, and ensuring seamless internal coordination.

Location: Remote (Belize). Working hours: U.S. Business Hours

Company

hirify.global is a candidate sourcing firm hiring on behalf of a client in the IT Asset Disposition (ITAD) sector.

What you will do

• Manage calendars, scheduling, and operational coordination workflows to protect leadership bandwidth.
• Maintain audit-ready documentation and support compliance-sensitive workflows.
• Track client onboarding progress, internal operational updates, and process changes.
• Perform quality control by validating records, dates, and operational details to prevent errors.
• Maintain clean, organized, and searchable records across Google Workspace, Slack, and CRM platforms.

Requirements

• 3+ years of experience in Executive Assistant, Administrative Assistant, or Operations support roles.
• Proficiency with Google Workspace, Slack, and CRM systems (e.g., Salesforce).
• Strong written and verbal English communication skills.
• High level of attention to detail and ability to catch inconsistencies quickly.
• Ability to work independently and manage multiple priorities with high professionalism.

Nice to have

• Experience in compliance-heavy industries or ITAD environments.
• Experience supporting founders or leadership teams.
• Familiarity with audit preparation and onboarding coordination systems.

Culture & Benefits

• High trust and visibility with leadership.
• Direct impact on operational quality and compliance.
• Structured, process-driven work environment.
• Long-term growth potential into roles such as Operations Manager or Compliance Coordinator.

Hiring process

• Initial Screening
• Recruiter Interview
• Client Interview
• Offer & Onboarding