Business Operations Coordinator (CRM, Billing, Scheduling, Excel)

TL;DR

Business Operations Coordinator (CRM/Admin): Managing daily operational execution including CRM maintenance, billing, and scheduling with an accent on data accuracy and workflow efficiency. Focus on optimizing CRM records, coordinating crew schedules, and ensuring error-free invoicing.

Location: Remote (Honduras). Working Hours: Must be available during U.S. Business Hours (EST).

Company

hirify.global is a staffing and recruitment firm that connects specialized operational talent with corporate clients.

What you will do

• Maintain daily operational workflows and support leadership with execution-heavy tasks.
• Manage clean and accurate CRM records and operational data across Excel, OneDrive, and CompanyCam.
• Process invoices accurately, track outstanding balances, and coordinate with accounting for reconciliations.
• Monitor crew schedules and job tracking using Aspire and Azuga to resolve conflicts and time discrepancies.
• Manage inbound client inquiries and maintain updated CRM pipelines to ensure timely follow-ups.
• Prepare reports, proposals, and RFP responses while conducting vendor and pricing research.

Requirements

• Experience in operations coordination, administrative support, billing, or scheduling.
• Strong proficiency in Microsoft Excel, Outlook, Word, Teams, and OneDrive.
• Hands-on experience with CRM systems.
• Strong written communication skills.
• Must be based in Honduras and able to work EST business hours.

Nice to have

• Experience with Aspire or Azuga.
• Background in construction, landscaping, or field service businesses.
• Experience with payroll coordination and accounts receivable follow-ups.

Culture & Benefits

• Fully remote work environment.
• High level of operational ownership with a direct impact on business performance.
• Structured workflows with clear expectations and direct access to leadership.
• Long-term growth potential into roles such as Operations Manager or Chief of Staff.

Hiring process

• Initial Screening Call.
• Operations and Systems-Focused Interview.
• Practical Workflow or Scenario Task.
• Final Interview and Internal Review.