Executive Assistant (Technology Services)

TL;DR

Executive Assistant (Technology Services): Providing high-level administrative support to senior technology leadership with an accent on complex calendar management, global travel coordination, and cross-functional project logistics. Focus on building operational structure, maintaining executive discretion, and acting as a trusted partner to the CTO, CPO, and VP of Engineering.

Location: Must be based in São Paulo (Hybrid role)

Company

hirify.global is a leading customer engagement platform that empowers brands to deliver personalized, AI-powered experiences across every touchpoint.

What you will do

• Manage complex calendars for executives, resolving competing priorities and protecting high-priority time.
• Coordinate domestic and international travel, including full itineraries and contingency planning.
• Plan and execute department-level events such as All Hands meetings and leadership offsites.
• Handle expense reporting and administrative tasks with high accuracy and discretion.
• Drive cross-functional logistics and project coordination across the technology organization.
• Act as a primary point of contact and trusted partner for the CTO, CPO, and VP of Engineering.

Requirements

• 5+ years of experience supporting senior executives in fast-paced environments.
• Strong English written and verbal communication skills for representing executives.
• Proven track record of independently managing complex calendars, travel, and expenses.
• Proficiency with Google Workspace, Slack, and travel/expense management tools.
• Ability to maintain discretion and professionalism when handling sensitive information.
• Must be based in São Paulo and comfortable with a hybrid work environment.

Nice to have

• Experience in technology, engineering, or product organizations.
• Exposure to operational or project coordination beyond standard EA duties.
• Familiarity with AI productivity tools.

Culture & Benefits

• Competitive compensation including potential equity.
• Comprehensive medical, dental, vision, life, and disability insurance.
• Flexible paid time off and family services including parental leave.
• Professional development support with learning stipends and career pathing.
• Collaborative, transparent culture with a focus on work-life harmony.
• Curated in-office experience designed to foster community and innovation.