Executive Assistant (Ad Sales)

TL;DR

Executive Assistant (Ad Sales): Provide high-level administrative and operational support to senior legal and business leadership in the Ad Sales segment with an accent on complex calendar management, executive communication, and contract support. Focus on managing competing priorities, coordinating cross-team logistics, and ensuring seamless day-to-day operations in a fast-paced, client-facing environment.

Location: Hybrid schedule with minimum four days per week in New York office

Salary: $70,000 - $90,000 yearly

Company

hirify.global is a leading global media and entertainment company operating film, television, streaming, and theme park businesses.

What you will do

• Provide comprehensive executive support to SVP and legal leadership with discretion and professionalism
• Manage complex calendars and coordinate executive-level meetings across multiple stakeholders
• Partner with internal and external assistants to align schedules and communications
• Coordinate logistics for high-priority meetings and prepare executive presentations and reports
• Manage travel arrangements, expense reporting, invoice processing, and vendor coordination
• Support contract management and maintain organized electronic filing systems

Requirements

• Location: Hybrid role requiring presence in New York office at least four days per week
• 3+ years supporting executives, preferably in legal, media, or corporate environments
• Bachelor’s degree or equivalent experience
• Advanced proficiency in Microsoft Office with strong calendar and document management skills
• Excellent communication, organizational skills, and ability to manage multiple priorities
• High level of discretion handling confidential information and proactive problem-solving mindset

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance
• 401(k) retirement plan and paid leave
• Tuition reimbursement and various employee discounts
• Inclusive culture with community engagement and employee development focus

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location