Executive Assistant (HRtech)

TL;DR

Executive Assistant (HRtech): Providing high-level administrative support to executives, including complex calendar management and travel coordination, with an accent on professionalism and prioritization. Focus on managing multiple busy schedules, handling confidential information, and ensuring seamless operational efficiency for leadership.

Location: Must be based in Holmdel, New Jersey, United States

Salary: $90,000–$100,000 annually

Company

hirify.global is a leading enterprise hiring platform that combines the scale and reliability of enterprise software with the transformative power of AI.

What you will do

• Proactively manage and prioritize complex calendars for assigned executives to resolve conflicts and maintain efficiency.
• Coordinate detailed travel itineraries and manage monthly travel and expense reports.
• Act as the primary point of contact for leaders, handling sensitive and confidential communications with discretion.
• Prepare administrative reports, correspondence, and meeting packages.
• Collaborate with other Executive Assistants and stakeholders to ensure administrative coverage across the business.
• Drive completion of key deliverables for special projects assigned by management.

Requirements

• Minimum of 8 years of experience providing administrative support to high-level executives.
• Advanced proficiency with Microsoft Word and Outlook.
• Strong organizational skills with a proven ability to handle complex calendar coordination.
• Excellent verbal and written communication skills.
• Ability to exercise independent judgment and handle confidential information.
• Must be based in Holmdel, New Jersey, United States

Culture & Benefits

• Competitive health, dental, and vision insurance.
• 401(k) plan and tuition reimbursement.
• Open vacation policy, sick days, and paid holidays.
• Parental leave and bonding time.
• Mindfulness resources and dedicated quiet hours each workday.