Executive Assistant (AI)

TL;DR

Executive Assistant (AI): Handling operational and personal logistics for an AI safety company with an accent on scheduling, travel coordination, and day-to-day administrative tasks. Focus on reducing operational friction and managing complex logistics in a fast-paced async environment.

Location: Hybrid in Paris, France. Relocation package provided.

Salary: $30K – $60K

Company

AI Safety company building the safety, reliability, and optimization layer for AI systems through natural-language policies.

What you will do

• Coordinate meetings, calendars, and inboxes to ensure smooth operational flow.
• Manage end-to-end travel planning, including flights, hotels, and logistics.
• Conduct research and compare services, products, and options.
• Handle bookings for reservations, appointments, and meetings.
• Perform administrative and operational tasks quickly and independently.
• Organize information and summarize options to reduce day-to-day friction.

Requirements

• Fluent English and French (both mandatory).
• Must be based in or be able to relocate to Paris.
• Ability to work asynchronously and occasionally across unusual hours or time zones.
• High level of responsiveness, reliability, and attention to detail.
• Capacity to make independent decisions and handle ambiguity.
• Proactive, resourceful, and naturally inclined to "figure things out".

Nice to have

• Experience supporting founders, executives, or startup teams.
• Familiarity with AI tools and productivity software.
• Experience working remotely in fast-moving online environments.

Culture & Benefits

• Relocation package for moving to Paris.
• Premium medical insurance in France.
• Paid time off according to local regulations.
• Provision of all necessary hardware, tools, and covered AI agent subscriptions.
• Bi-annual team off-sites (e.g., Alps, Saint-Tropez).

Hiring process

• Introductory call with HR (25 min).
• Take-home test task.
• Final call with the CEO (45 min).