Operations Coordinator

Location: Must work on-site at the downtown Seattle office on a regular schedule, including twice-monthly All Staff meetings and other events. Remote and hybrid arrangements are supported within the United States.

Annual salary: $60,000–$73,300.

Company

hirify.global is a Seattle-founded nonprofit advancing biomedical research through open science, responsible data sharing, governance, and collaboration.

What you will do

• Coordinate onboarding, offboarding, recruiting logistics, benefits administration, compliance tracking, HRIS updates, and confidential employee records.
• Manage grant and contract workflows, including proposal deadlines, subrecipient documentation, award records, agreements, renewals, and reporting requirements.
• Maintain organized files, naming conventions, shared systems, and administrative processes, including improvements using new tools and AI.
• Oversee downtown Seattle office logistics, facilities assets, building-management requests, staff meetings, and twice-yearly on-site events.
• Support Leadership Team members with complex calendars, travel bookings, expense reimbursements, and competing administrative priorities.

Requirements

• Bachelor’s degree in business administration, communications, a related field, or equivalent education and experience.
• At least 3 years of experience in administrative assistance, executive assistance, operations coordination, project coordination, or a comparable role.
• Experience managing competing priorities, complex calendars, travel arrangements, expense reimbursements, deadlines, and follow-up with limited supervision.
• Strong organizational, planning, communication, problem-solving, and attention-to-detail skills, with the ability to handle confidential information professionally.
• Proficiency with Google Workspace or equivalent tools and comfort learning new systems, technology, and AI tools.
• Ability to work on-site regularly at the downtown Seattle office and attend required Seattle-based meetings and events.

Nice to have

• Experience with grants or contracts administration, EUNA, contract management systems, DocuSign, or document routing tools.
• Experience supporting HR processes, nonprofit or grant-funded organizations, academic research, or life sciences.
• Experience improving file organization, administrative processes, automation, or AI-assisted work.

Culture & Benefits

• Mission-driven nonprofit environment focused on open science, ethical data sharing, inclusion, accountability, and radical collaboration.
• Medical, dental, vision, life, AD&D, and long-term disability coverage.
• Retirement plan, flexible spending accounts, and paid time off.
• Remote and hybrid work arrangements within the United States, with virtual-first interviews.
• Travel to Seattle twice per year for on-site events may be required.

Hiring process

• All interviews are conducted virtually.
• A cover letter is required and must not be replaced with a resume.