Executive Operations Associate (AI)

Location: Hybrid role based in the United States, with work in the Redwood Shores office on Tuesdays and Thursdays and remote work the rest of the week. Schedule generally follows Pacific business hours, with occasional early or late coverage during executive travel.

Base salary: $96,559–$130,354 per year. The range is specific to the United States.

Company

hirify.global develops AI-powered data intelligence software that helps organizations with self-service analytics, cloud transformation, data governance, and AI innovation.

What you will do

• Manage the CEO’s and COO’s calendars, including customer, partner, board, and internal meetings across time zones.
• Coordinate executive travel, including flights, hotels, cars, visas, last-minute changes, and meeting briefs.
• Track relationship cadence and maintain accurate records of executive meetings and follow-ups.
• Support executive offsites, leadership dinners, office events, and cross-functional team gatherings.
• Manage vendors, purchase orders, executive expenses, invoice processing, and financial records using Navan and NetSuite.
• Automate repetitive operations such as expense categorization, meeting brief preparation, cadence reminders, inbox triage, and travel research with AI tools.

Requirements

• 0–2 years of professional experience; recent graduates are encouraged to apply.
• Strong critical thinking and the ability to make defensible decisions in ambiguous situations.
• Adaptability when plans change quickly and frequently.
• Exceptional written communication for correspondence on behalf of senior leaders.
• Daily practical use of AI and demonstrated experience building AI-enabled tools or workflows.
• Ability to work in the Redwood Shores office on Tuesdays and Thursdays and generally follow Pacific business hours.

Nice to have

• Internship or campus experience in operations, events, consulting, or a startup.
• Familiarity with Google Workspace, Slack, Zoom, and AI tools.
• Experience with expense or finance systems.
• Event planning experience, including through student organizations.

Culture & Benefits

• Direct exposure to executive decision-making.
• Structured development plan with a named manager, weekly coaching, and skill milestones at 30, 60, and 90 days.
• Cross-functional collaboration with Marketing, Engineering, Product, Finance, People, and Sales.
• Hybrid work arrangement with remote work three days per week.
• Occasional evening or early coverage may be required when executives are traveling.