Sr Administrative Assistant

TL;DR

Sr Administrative Assistant (Operations & Technology): Providing high-level administrative and operational support to senior leaders with an accent on complex calendar management and program coordination. Focus on orchestrating leadership cadence, managing executive readiness for governance forums, and tracking deliverables across major workstreams.

Location: Hybrid; must be based in Universal City, CA (minimum 4 days per week in office)

Salary: $70,000 - $90,000

Company

hirify.global is a leading global media and entertainment company with a diverse portfolio spanning film, television, streaming, and theme parks.

What you will do

• Manage complex executive calendars, prioritizing key program meetings such as SteerCo and design sessions.
• Orchestrate leadership cadence, including weekly reviews, program checkpoints, and stakeholder syncs.
• Track action items, decisions, and deliverables across Finance, SAP, and Workforce workstreams.
• Prepare executive-ready briefing materials, PowerPoint presentations, and talking points.
• Coordinate logistics for offsites, town halls, and high-level executive events.
• Handle Concur travel planning and manage the contracts and SOW repository.

Requirements

• 5+ years of administrative experience supporting senior leaders or executives.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams).
• Must be willing to work in Universal City, CA.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Nice to have

• Experience supporting VP/SVP-level executives in a corporate environment.
• Experience supporting SAP or large transformation programs (e.g., S/4HANA).
• Prior experience in the media and entertainment industry.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k) matching program.
• Paid leave and tuition reimbursement.
• Access to a variety of corporate discounts and perks.