Director, OCEO Operations

TL;DR

Director, OCEO Operations (Operations): Managing the systems, processes, and digital infrastructure for the Office of the CEO with an accent on executive scheduling, correspondence, and operational efficiency. Focus on designing scalable administrative workflows, leveraging AI-driven tools, and ensuring seamless coordination across the enterprise.

Location: Must be based in or able to commute to New York, NY (Hybrid: on-site Tuesdays and Wednesdays required).

Salary: $100,000 – $140,000

Company

A mission-driven, self-sustaining nonprofit organization dedicated to expanding educational and career opportunities.

What you will do

• Manage end-to-end calendar and scheduling for the Chief of Staff and CEO.
• Triage executive correspondence and maintain key contact management systems.
• Oversee complex travel logistics, itineraries, and expense reporting.
• Administer the OCEO budget and procurement activities.
• Design and implement tech-enabled systems to streamline office operations.
• Coordinate internal enterprise-level events and special projects.

Requirements

• Minimum 5 years of administrative experience supporting senior executives.
• Authorization to work in the United States for any employer.
• Expertise in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Experience with Concur or similar expense management platforms.
• Ability to work on-site in New York every Tuesday and Wednesday.
• Curiosity for emerging technologies and AI-driven solutions.

Culture & Benefits

• Meaningful, mission-driven work in education.
• Comprehensive benefits package designed to support employee well-being.
• Commitment to fair, transparent, and competitive compensation.
• Supportive team environment with a focus on professional growth and learning.
• Emphasis on iterative improvement and data-informed decision-making.

Hiring process

• Resume and application review followed by a recruiter screen.
• Hiring manager interview, performance exercise, and panel interview.
• Final conversation with leadership and reference checks.