Deposit Operations Administrator (Fintech)

TL;DR

Deposit Operations Administrator (Fintech): Managing daily office operations, mail processing, and document imaging for a member-focused credit union with an accent on administrative efficiency and compliance. Focus on coordinating facility logistics, ensuring secure document handling, and supporting cross-functional team projects.

Location: Onsite at WI-Wausau Corporate Cove

Company

A member-focused cooperative credit union serving members across all 50 states.

What you will do

• Manage front-desk operations, including visitor greeting, badge assignment, and vendor coordination.
• Handle comprehensive mail operations: sorting, scanning, and distributing incoming/outgoing mail and priority packages.
• Perform administrative tasks such as creating fillable forms, managing travel itineraries, and booking conference arrangements.
• Support lending and member experience teams by printing financial documents and processing voided checks.
• Oversee document imaging: scanning, indexing, and archiving electronic records per retention schedules.
• Maintain office inventory and the departmental SharePoint page.

Requirements

• Associate's Degree or commensurate experience.
• 1+ years of related experience.
• Experience with document imaging and scanning operations.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and PDF editors (Foxit).
• Knowledge of document management software such as OnBase.
• Must be based in or able to work onsite at Wausau, WI.

Culture & Benefits

• 20 days PTO and 10 paid holidays.
• 401K Retirement with up to 6% employer match.
• Comprehensive Health, Dental, and Vision insurance with HSA contributions.
• Tuition reimbursement from $4,000 to $7,000 per calendar year.
• Annual professional development stipend and robust L&D program.
• 16 hours of paid Volunteer Time Off.